Key metrics

Payback period: 4 months

Effort saved: 2,15 FTEs

Processed cases yearly: 10 750

Challenge description

  • Client needs to book manual journal entries approved in Sharepoint workflow, this involves copying large number of data and doing repetitive table fillings in SAP for multiple countries
  • Process is time critical due to Month-end closing activities

Solution

  • Based on approved request for manual journal entry in Sharepoint create booking entry in SAP.
  • Each robotic process is then triggered based on checklist, with robot operating Excel, Sharepoint, SAP and Outlook applications

Process steps

  1. Initiate process based on monthly calendar
  2. Download approved manual journal entries from Sharepoint Workflow
  3. Perform booking of journal entries
  4. Update workflow status
  5. Inform user about process completion

Systems used

MS Excel, MS Outlook, SAP, Sharepoint workflow

Technology used

Uipath rpa