Office Assistant

Mazars in Albania & Kosovo is hiring for its head office in Tirana:

Office Assistant

Responsibilities include:

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment, supplying them and executive staff with refreshments. 
• Manage communication including emails and phone calls
• Schedule appointments, meetings, and reservations as needed
• Maintain daily Agenda schedules.
• Setup and coordinate meetings and call conferences.
• Perform some administrative HR tasks.
• Sending, receiving, and distributing through DHL, UPS, FEDEX etc.
• Maintaining address-lists and keeping address-databank up to date
• Perform general: photocopying and mailing, for all team members.
• Typing documents and mail for all team members
• Translation of different documents
• Maintain and up-date hard copy and electronic filing system for archives.
• Maintain and up-date the departmental archives and assist in the maintenance of the Presence archives.
• Research, price, and purchase office furniture and supplies.
• Collect and maintain inventory for chancellery, office supply, keeping invoices etc.
• Support staff in accommodation reservations, ticket reservations, transport in and out of office.
• Set up accommodation arrangements for company visitors.
• Perform any other duties as assigned.

Qualifications and skills required:

• Graduate in Secondary education supplemented by studies in foreign languages, office management or other related fields.
• Minimum 3 years’ experience in similar works as administrative assistant.
• Professional fluency in English and Albanian, both oral and written.
• Knowledge of the French language will be preferable.
• Demonstrable translation and interpretation experience.
• Experience in office management skills, including the ability to operate all Microsoft Office applications.
• Ability to work with minimum supervision, prioritize tasks and to analyze data.
• Excellent communication skills.
• Ability to work under pressure and overtime;

Remuneration and work position will be in accordance with applicant’s experience

Interested applicants should submit the following documents:

• An updated short summary or CV accompanied with a recent photograph;
• Reference letters from actual or previous employers accompanied with their contact numbers

Deadline for submission: February 28^th, 2023

Mazars is all about people – we believe that each individual makes a difference to the Mazars culture. If you're the sort of person who embraces challenge and likes to work amongst a diverse team of people from different backgrounds – we could be the firm for you.

To apply, please, send your CV, photo, and application letter in English to the email address jobs@mazars.al or visit our page jobs@mazars.al  email subject containing (mandatory): OFFICE ASSISTANT;

Applications will be processed with strict confidentiality. Only short-listed candidates will be contacted.